Meeting Manager: Add Meetings (Virtual/Onsite) / Onsite Display

Discover the flexibility of arranging meetings for event attendees and effortlessly coordinating them with your desired participants. Utilize our "Add a Meeting" feature to manage your schedule with ease. Whether scheduling meetings before the event or during the show dates, it's a simple process requiring just a few steps. Say yes to seamless event planning and networking opportunities.

In this article you will learn how to:

Create new meetings

Utilize table meeting selector

Join virtual meeting as an admin

Monitor live meeting attendance

Meeting Onsite Display

Create New Meetings

You may assist users by setting up meetings on their behalf with the steps below:

On Meeting Manager, click "Add a meeting"
Enter by name, email, or company for each field: Initiator and Recipient
Click "Start Setup"

You will be presented with several options based on the meeting format available in your event
Choose a specific time slot for structured meetings, be it onsite or virtual meetings. If the meeting is unstructured or via message chat only, you can directly add optional meeting messages
You can also consider any adjacent meeting session with this nearby meeting information
Click "Confirm Meeting"
Alternatively, select the date and time slot on the Manage Meetings and click "Add meeting at this time slot". Remember to pick the right event format if your event is a combination of Virtual and Onsite.

To know where is located a meeting between the group who have a fixed meeting location or at least one of them has a fixed meeting location, the meeting location will be directly added when you select a time for the meeting.

Utilize meeting location selector

Aside from choosing a time slot, you can also choose a specific meeting location if your event has a shared location (table meeting, rooms, lounges, etc).

Repeat the steps of adding a meeting until choosing time slots
With a shared location setting, the system will automatically shows the option to choose table location below once you have picked a specific time

You can let the system to choose the table location by choosing ‘Auto-select table’, or you can decide the specific location by choosing ‘Manual Selection’
If you choose ‘Manual Selection’, click on the Search Table drop down to pick the available and preferred meeting location
Once done, you can click ‘Confirm’ to finish the meeting creation.

Virtual Meeting: Join as an Admin

For live events, organizers can enter the virtual meeting room to either support any technical issues or speak to users already waiting in the virtual room.
Click on Join Call as Admin
Grant video and audio permission
Enter virtual room

Monitor Live Meeting Attendance

The system will automatically log an entry once a party enters the meeting room

Meetings Onsite Display

Show onsite meetings on a large screen.
Click on "Open Onsite Display"

Be more specific on your onsite display by adding "Advanced Filters"